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AWARDS OVERVIEW

The AWARDS application is comprised of three main components used for the data management: General Information, Chart Records, and Administration. Each component contains several related modules that are used to perform various executive, fiscal, operational, and/or program services tasks.

The modules, features, and uses of the AWARDS application may vary from agency to agency as Foothold Technology offers a customized version of AWARDS to each customer that is tailored to its specific needs. AWARDS is a vastly detailed application with thousands of data-tracking options, and Foothold Technology recognizes that not all information that flows through the system is needed by all nonprofit organizations. Therefore, customized reports can be created, data fields can be added to or subtracted and screens can be modified for each customer.

Regardless of the modules and features in customized versions of AWARDS, the application's components are integrated in a way that allows for the organization of many pieces of complex information into an understandable whole. Users are provided with detailed views of specific information, as well as full picture views of how that information fits together.

Cross-module integration is also useful to AWARDS users as it helps to eliminate any duplication of records and inconsistent information that would occur when using separate information systems for executive, fiscal, operations, and program-centered activity.

Features

The AWARDS application for a typical multi-service nonprofit agency might contain the following modules and features, and be used for the data entry and report generation purposes listed below.

Click an AWARDS component here to view its modules, features, and uses.

Chart Records General Information Administration

CHART RECORDS

Click a chart records module here to view its features and uses.
Intake
Profile
Housing
Entitlements		 Employment
Medical
Services
Reception Desk		 Hospital
Incidents
Discharge
Outcomes

Intake

  • Referral Information
  • Enter, update, and delete referral records.
  • View referral record reports.
  • View referral information summary reports.
  • View referral activity summary reports.

  • Process Intake
  • Process and re-process applicant intake.
  • Create new client or program history records.

  • Process Admission
  • Process and re-process applicant admission.

  • Delete Consumer
  • Delete all records for those consumers created for test/training purposes.

Profile

  • Face Sheet
  • Update consumer profiles/face sheets.
  • View profile/face sheet reports.

  • Program Profile
  • View roster profile reports.

  • Household Information
  • Enter and update consumer household information, including children.

  • Monthly Profile
  • View monthly roster profile reports.

Housing

  • Housing
  • Perform agency residence exchanges.
  • Update agency residents' phone numbers.
  • Enter, update, and delete external residence housing records.
  • View housing reports and vacancy reports.
  • Enter and update consumer household information, including children.
  • View residential census status reports.

Entitlements

  • Certified Entitlements
  • Enter, update, and close out certified entitlements records.
  • View certified entitlements reports.

  • Money Management
  • Generate fee agreement forms.
  • Reprint fee agreement forms.
  • View money management/allowance agreement reports.

  • Monthly Allowances
  • Enter and update personal needs allowance minimums.
  • View monthly allowance reports.

  • Homeless Verification
  • Enter, update, and delete homelessness verification information.
  • View verification of income reports.

  • Income Verification
  • Enter, update, and delete income verification information.
  • View verification of income reports.

Employment

  • Job Placements
  • Enter, update, and delete job placement records.
  • View job placement history reports.

  • Employers
  • Enter, update, and delete employer/supervisor, and available positions information.
  • View employer reports.

  • Job Bank
  • Perform job bank searches for available positions.

  • Job Interviews
  • Enter, update, and delete job interview records.
  • View job interview history reports.

  • Training Placements
  • Enter, update, and delete training placement records.
  • View training placement records.

  • Contacts Log
  • Enter, update, and delete employment-related contacts log records.
  • View employment-related contacts log reports.

  • Progress Notes
  • Enter, update, and delete employment-related progress notes.
  • View employment-related progress notes reports.

  • Group Notes
  • Enter, update, and delete employment-related group notes.
  • View employment-related group note reports.

  • Test Scores
  • Enter, update, and delete TABE test score records.
  • View TABE test score reports.

  • Worker Bank
  • Perform worker bank seraches for employed and/or unemployed consumers.

  • Employment Verifications
  • Enter, update, and delete employment verification records.
  • View employment verification reports.

  • Course Completion Milestones
  • View course completion milestone reports.

  • Job Retention Milestones
  • View job retention milestone reports.

  • Educational History
  • Enter, update, and delete education records.
  • View educational history reports.

Medical

  • Medications Monitoring
  • Print medications monitoring forms.

  • Prescriptions
  • Enter, update, and delete prescription/medication records.
  • View prescription/medication reports.

  • Medical Appointment Form
  • Enter and update medical appointment information.
  • Print medical appointment forms.

  • Providers
  • Enter, update, and delete support services contacts/providers information.
  • View support services contacts/providers reports.
  • View provider history reports.

  • Diagnoses Information
  • Enter, update, and delete diagnoses information.
  • View diagnoses reports.

  • Consent Forms
  • Print consent forms.

  • Medication Lookup
  • Search for information on a medication.

Services

  • Contacts Log
  • Enter, update, and delete contacts log records.
  • View contacts log reports.

  • Service Plans
  • Enter and update admission notes.
  • Enter and update initial service plans.
  • Enter and update periodic service plans.
  • View service plan reports.

  • Progress Notes
  • Enter, update, and delete progress notes, including service plan-linked notes.
  • View progress notes reports.

  • Charting Timetable
  • Enter, update, and delete charting timetable records.
  • View charting timetable reports.

  • Service Coordinators
  • Change consumers' service coordinators.
  • Reassign service coordinators' caseloads.
  • Update service coordinator information for program vacancies.
  • View service coordinator assignment reports.

  • Utilization Reports
  • View last note audit reports.
  • View contacts log reports.
  • View progress notes reports.
  • View CR MC Services reports.

  • Service Referrals
  • Enter and update service referrals.
  • View service referral reports.

  • Activities
  • Enter, update, and delete group activity attendance records.
  • Configure programs' activities lists.
  • View group activity attendance reports.

  • Group Notes
  • Enter, update, and delete group notes.
  • View group notes reports.

  • Staff Training
  • Enter, update, and delete staff training session records.
  • View staff training session reports.

  • Outreach Mailings
  • Enter and update outreach mailing records.
  • View outreach mailing reports.

Reception Desk

  • Program Attendance
  • Enter, update, and delete reception desk records.
  • View reception desk reports.

  • Program Log Book
  • Enter program log book records.
  • View desk log reports.

  • Permitted Users
  • Grant and revoke reception desk permission to users without chart access.

Hospital

  • Episodes
  • Enter, update, and delete hospitalization records.
  • View hospitalization reports.

  • Hospitals
  • Modify the hospitals list.
  • View the hospitals list.

  • ER Utilization
  • View ER utilization reports.

  • Hospitalization Referral Letter
  • Generate and print hospitalization referral records.

  • Advance Directives
  • Enter and update advance directives information.
  • View advance directives reports.

Incidents

  • Incidents
  • Enter and update incident records, investigation information, findings, and amelioration measures.
  • View incident reports.

Discharge

  • Pre-Discharge Status
  • Enter and update pre-discharge status records.
  • View pre-discharge status reports.

  • Process Discharge
  • Process consumer discharges.
  • Update discharge records.
  • View discharge reports.

  • Referrals Out
  • Enter and update service referral records.
  • View service referral reports.

  • Follow Up Notes
  • Enter, update, and delete follow up progress notes.
  • View follow up note reports.

Outcomes

  • Assessment Data
  • Enter charting timetable event assessment data.
  • View consumer assessment reports.

  • Population Trends
  • View population trends reports.

  • Hospitalization
  • View hospitalization reports.

  • QR Assessments
  • View goal outcome evaluations reports.

  • Census Report
  • View user-defined program census report.

  • Service Utilization
  • View service utilization reports.

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GENERAL FEATURES OF AWARDS

Click a general information module here to view its features and uses:
Operations     Messages     Attendance     Organizer

Operations

  • Property Maintenance
  • Enter, update, and delete maintenance work orders.
  • View maintenance work order reports.

  • Resident Information
  • View resident information reports.

  • Leases
  • Enter, update, and delete private landlord lease information.
  • View private landlord lease information.

  • Transportation Menu
  • Access transportation functions.
  • Enter, update, and delete transportation ride requests.
  • Update and print run schedules.
  • Approve ride requests.
  • Print billing information.

  • COA Departments
  • Enter, update, and delete chart of accounts department codes.
  • View chart of account department code reports.

Messages

  • Messages
  • Open/view, send, forward, reply to, delete, and search for internal database messages.

Attendance

  • Timesheets
  • Enter, update, and delete timesheet information.
  • View employee timesheet reports.
  • Print employee timesheets.

  • Time Off Requests
  • Generate/send time off requests to supervisors.
  • Approve time off requests for supervisees.
  • View time off request reports.

  • Workschedules
  • Enter, update, and delete work schedule information.
  • View work schedule reports.

  • Absences Report
  • View absences reports.

Organizer

  • Calendar
  • Schedule, re-schedule/update, and cancel meetings.
  • View meeting schedules.

  • Rolodex
  • Enter, update, and delete personal/public address/phone records.
  • View address/phone list.

  • Preferences
  • Set text color, font, and font size for data entry and report modes.
  • View personal perferences reports.

  • My Caseload
  • View a report of all upcoming and overdue chart events for your caseload.

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ADMINISTRATIVE FEATURES OF AWARDS

Human Resources     Fiscal / Program    System Setup

Human Resources

  • Staff Information
  • Enter, update, and delete staff information records.
  • View staff information reports.

  • Work Schedules
  • Enter, update, and delete work schedule information.
  • View work schedule reports.

  • Credentialing
  • Enter, update, and delete staff credentials records.
  • View staff credentials reports.

  • Organization Chart
  • View agency staff organization charts.

  • Holiday Schedule
  • Enter, update, and delete holiday schedule information.
  • Generate holiday timesheet records.

  • Accruals / TimeOff
  • View employee absences reports.

  • Payroll Status
  • Enter, update, and delete payroll group status records.
  • View payroll status history reports.

  • Salary History
  • Enter, update, and delete payroll compensation records.
  • View salary history/payroll compensation history reports.
  • Enter, update, and delete funder contract records.
  • View funder contract records.
  • Enter and update salary allocations records.
  • View salary allocations reports.

  • Employee Demographics Report
  • View employee demographics reports.

  • Phone Lookup
  • Look up worker phone numbers.

Fiscal / Program

  • Accounts Receivable Menu
  • Access accounts receivable features.
  • Enter and adjust consumer payments information.
  • View and update accounts receivable ledger.
  • View aged receivables reports.
  • View consumer history reports.

  • Billing Menu
  • Access billing features.
  • View Medicaid reimbursable restorative services reports.
  • View Medicaid loss analysis reports.
  • View billing error reports.
  • Generate Medicaid bills.
  • Enter, update, and delete billing invoices.
  • Create Medicaid claim files.
  • Print self-pay invoices.
  • Post billings to accounts receivable.
  • Work with Medicaid remittance worksheets.
  • Enter and update self-pay consumer information.
  • Enter, update, delete, and view billing rates/codes information.
  • Enter and update program group information.
  • View future billings reports.
  • View pending billings reports.

  • General Ledger Menu
  • Access general ledger features.
  • Update general ledger defaults by program.
  • Create, open, and close fiscal periods.
  • Enter and post general ledger journal entries.
  • View general ledger reports by fiscal period.
  • View trial balance reports by fiscal period.
  • View chart of general ledger account maintenance.

  • DVPHA CR Census
  • View DVPHA monthly CR housing census reports.

  • CFR Rosters
  • View CFR rosters reports.

  • HASA Comprehensive
  • View HASA supported SRO referral/case closing status reports.
  • View HASA monthly roster reports.
  • View HASA monthly comprehensive reports.

  • LS3 Reports
  • View LS3-4 units of service reports.
  • View LS3-6 status change reports.
  • Enter LS3 summary history data.

  • NY / NY Monthly TRD
  • View NY/NY monthly housing reports.

  • HRA / HPD Rosters
  • View HPD SRO unit programs roster reports.

  • OASAS PRU
  • View OASAS PRU reports.

  • DHS SRO Monthly
  • View DHS SRO monthly program reports.

  • DHS SPD Monthly
  • View DHS SPD tentant roster reports.

System Setup

  • Login Maintenance
  • Request new AWARDS system logins.
  • Change user passwords.
  • Update usergroup assignments.
  • View audit trail reports.

  • Residence Units
  • Enter, update, and close program residence units information.
  • View current residence units reports.

  • Local Help Desk Staff
  • Enter, update, and delete e-mail addresses of agency help desk staff.

  • Permissions Maintenance
  • Update worker permission settings.
  • View worker permission settings reports.

  • Agency Program Information
  • Update program address and phone number.
  • Update number of program residence units.
  • View residence housing units reports.
  • Update capacity of program NY/NY housing units.
  • View NY/NY housing programs reports.
  • Update programs' LS3 monthly contracted average.
  • View LS3 monthly contracted average reports.
  • Update capacity of program DAS housing.
  • View DAS housing programs reports.
  • Enter or update program information.
  • Update program location information.
  • Update program executives and deputies information.
  • View program location/officers reports.
  • View agency program information reports.

  • Business Rules
  • Enter and update functional assessment instruments.
  • Update note editing rules.

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